Conference Sessions

The Ship Hasn’t Left Without You: Current Trends in Digital Preservation

Liz Bishoff, Tom Clareson

Bishoff and Clareson will report on digital preservation research, among the library and cultural heritage community’s preparedness for preserving of their collections. The presenters have been collecting data since 2005 on organization’s missions, policies and practices, use of standards, technology all related to long term access of digital collections.

Participants will be able to compare their current digital preservation status against the nearly 350 survey respondents to date.

Personal Digital Archiving: Basic Advice to Preserve Your Digital Memories

William LeFurgy

This presentation will draw from the Library of Congress online guidance in connection with preserving personal and family digital materials. The nature of the challenge will be outlined, as will a series of practical tips that people can use to keep their valuable digital content accessible over time. The session will provide advice that attendees can implement themselves or that they can pass on to patrons or other stakeholders.

This presentation will be based on the model used for the recent ALA Association for Library Collections & Technical Services webinar, Preserving Your Digital Memories.

Fundamentals of Digitizing Audio and Video

George Blood, Cassandra Gallegos

Parts 1 and 2 will cover topics such as:

  • Optical Discs 101
  • What makes up a disc?
  • What are the preservation converns?
  • Digitization Fundamentals: Audio Digitization Information for the Geek in all of us!
  • Choosing a Audio/Video preservation format: And you thought getting the grant was the hard part!
  • What’s in an audio file?
  • What’s new in video digitization?

Core Principles in Digital Preservation

Jacob Nadal

The Uncertainties that go hand in hand with technology can make "once and for all" preservation approaches impractical. This session will introduce a framework for making sense of preservation. These concepts provide a basis for thinking about storing digital objects, choosing file formats and understanding the risks involved in those choices, planning for migration and emulations, and the roles of metadata in digital preservation.

Protect Future Access Now: Preserving E-Books and Other Digitized Content

Amy Kirchhoff

Over the past decade, the number of digitization projects initiated by cultural heritage organizations has risen dramatically. As these organizations take advantage of digital technologies to make their unique content broadly available, their need to understand the different ways to protect and preserve this digital content becomes increasingly important.

  • What is "long-term" digital preservation?
  • What options are there for this particular content?
  • What steps are other libraries taking to preserve their content?
  • What steps are sufficient?

Working together, Portico and Cornell University Library engaged in a study funded by the NEH-IMLS Digital partnership to help the community understand the preservation needs of electronic books and other digital objects. We'll explore these findings as well as models for digital preservation that are available to cultural heritage organizations.

Designing Preservation Policies and Rules Within a Multi-Member Organization

Michelle Reilly

The Texas Digital Library PresNet Steering committee is tasked with writing policies and rules that ensure consistency, compliance, usability, authenticity, and accessibility of member content. These policies and rules must be rigid enough to meet the archival needs of all the members yet flexible enough t be sure that all members no matter their size, content, and expertise, can participate without undue hardship. My presentation will focus on how we are trying to meet these needs while also working within the confines of the Texas Digital Library Infrastructure.

Adapting Preservation Metadata to the Dublin Core Schema

Devhra BennettJones

The West Texas Archives utilizes the Dublin Core metadata schema and has developed custom Dublin Core fields based on the PREMIS metadata schema for their digital repository. The utilization of a standardized preservation metadata has proved highly beneficial in our endeavor. We use metadata entry templates that can be revised and updated as our digital object preservation needs develop.

Community-Driven Approaches to Digital Preservation

Martin Halbert, Katherine Skinner

Working, cost-effective, publicly transparent, technologically robust models of community-owned digital preservation are helping a growing number of cultural-memory institutions to preserve locally produced digital content and successfully meet the latest challenge to preserving the human record for posterity. This session will explore these collaborative, community-owned approaches to digital preservation and digital curation, analyzing their effectiveness according to a number of vectors, including sustainability, transparency, scalability, and cost. What are the benefits of engaging in collaborative preservation activities? What are the hallmarks of strong and sustainable collaborations and how do the emerging models work?

Email: The Problem that Dare not Speak its Name?

Christopher J. Prom

A relatively small number of institutions have acknowledged that email should be actively preserved for historical purposes. A subset of these institutions have embraced the responsibility to preserve it for the long term, and an even smaller number have developed policies, implementation strategies, procedures, tools, and services that systematically do so. This talk reviews the impediments to preserving email, examines current best practices, and offers recommendations for organizational leaders, IT professionals, librarians, and archivists who seek to begin an email preservation project.

Strategic Planning for Digitizing Success: A Case Study

Luke Rosenberger, Andrea N. Schorr, John Weed, Eric G. Willman

Strategic planning and development of a clear purpose statement are critical success factors for long-term institutional digital preservation projects. Without consensus around a clearly defined purpose, other critical decisions about scope, workflow and standards become difficult, and development can get bogged down and stall.

To capitalize on a specific grant-funded project as an opportunity to revitalize and reintroduce the UT Health Science Center’s Digital Archive as a dynamic and capable infrastructure for current needs and future development.

The University of Texas Health Science Center Libraries originally purchased CONTENTdm in 2004 to provide the infrastructure for a Learning Objects Repository. Six years later the resource was underutilized, as the institution’s needs had shifted and the server infrastructure was aging. A new funded project -- to digitize photographs of the South Texas medical response to Hurricane Beulah in 1967 -- gave us an opportunity to not only refresh the server infrastructure, but assess our organization’s needs, refocus our resources on those needs, and move forward with a revitalized, optimized Digital Archive strategy and process.

Organized Chaos: Using a Workflow to Maintain Control Over Digital Material

Jennifer Brancato

When starting her position as digital archivist at the East Texas Research Center, she had no idea of the extent of the issues that needed to be addressed. There were approximately 10 terabytes of born digital and digitized information on at least two different servers, numerous hard drives, CDs and DVDs with no information on what was contained in the files. This presentation will cover Brancato’s approach to addressing these and other issues while cleaning and organizing the massive amount of digital information she inherited.