Purchaser I -III -- Texas State Library & Archives Commission -- Austin, TX

Division: Administrative Services
Position Title: Purchaser I -III (Temp through 08/31/2022) Commensurate with experience
Apply Now: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00018223&tz=G...
Work Location: 1201 Brazos - Austin, TX 78711
Working Hours: M-F 8-5
Salary Group: B-12, B-14, B16
Classification No. 1930/Purchaser I, 1931/Purchaser II, 1932/Purchaser III
Job Posting No. 00018223
Monthly Salary: $2500 - $3752 /Month
Date Job Available: November 15, 2021

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: Job Description - Purchaser I - III (Temp through 09/30/2022) Commensurate with Experience (00018223) (taleo.net)

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 51C; LS; 28; 3043; 6C0XI or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

Temporary through September 30, 2022

JOB SUMMARY - PURCHASER I
Performs entry (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records for reporting purposes according to state guidelines, rules, policies, and laws. Purchaser works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner. Works under close supervision with minimal latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

  • Purchases commodities or services up to $10,000; including requesting quotes from eligible vendors
  • Tracks order status monthly and conducts appropriate follow-up with vendors
  • Performs limited purchases of Information Technology (IT) commodities and services for the agency
  • Monitors legal and regulatory requirements pertaining to procurement
  • Maintains necessary records to comply with state and federal audit regulations
  • Compiles and submits all required purchasing-related reports by mandatory due dates
  • Ensures that Historically Underutilized Business (HUB) vendors are considered for purchases
  • Attends work regularly in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct
  • Perform other duties as assigned

NON-ESSENTIAL TASKS

  • Serves as backup for other purchasing staff
  • Assists agency project managers with submission of vendor performance reports

JOB SUMMARY - PURCHASER II
Performs routine (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records for reporting purposes according to state guidelines, rules, policies, and laws. Purchaser works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

  • Processes agency informal bids and solicitations for commodities and specialized services
  • Tracks order status monthly and conducts appropriate follow-up with vendors
  • Performs limited purchases of Information Technology (IT) commodities and services for the agency
  • Monitors legal and regulatory requirements pertaining to procurement
  • Maintains necessary records to comply with state and federal audit regulations
  • Compiles and submits all required purchasing-related reports by mandatory due dates
  • Ensures that agency Historically Underutilized Business (HUB) vendors are considered for purchases
  • Provide support to staff about Purchasing related documents in CAPPS
  • Attends work regularly in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct
  • Perform other duties as assigned

NON-ESSENTIAL TASKS

  • May develop internal reports for TSLAC staff and/or required agency reports
  • Serves as backup for other purchasing staff

JOB SUMMARY - PURCHASER III
Performs complex (senior-level) purchasing and procurement work. Work involves research, study, evaluation, preparation, and processing of procurement documents for commodities, supplies, and services. Uses and monitors guidelines, rules, policies, and laws in compliance with state and agency purchasing rules, regulations and requirements. Work requires frequent contact with the public, other government agencies, and agency staff. Advises division and office personnel on purchasing procedures and quality of commodities, supplies, and services. May train others. All issues are referred to the supervisor. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

  • Processes agency informal and formal solicitations for commodities and specialized services
  • Tracks order status monthly and conducts appropriate follow-up with vendors
  • Performs limited purchases of Information Technology (IT) commodities and services for the agency
  • Monitors legal and regulatory requirements pertaining to procurement
  • Maintains necessary records to comply with state and federal audit regulations
  • Compiles and submits all required purchasing-related reports by mandatory due dates
  • Ensures that Historically Underutilized Business (HUB) vendors are considered for purchases
  • Provide support to staff about purchasing related documents in CAPPS
  • Attends work regularly in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct
  • Perform other duties as assigned

NON-ESSENTIAL TASKS

  • May develop internal reports for TSLAC staff and/or required agency reports
  • Serves as backup for other purchasing staff

MINIMUM QUALIFICATIONS - PURCHASER I

  • Graduation High School or GED certification
  • One year experience in purchasing goods and services
  • One year public contact experience
  • Experience with an integrated financial system
  • Ability to obtain certification as a Certified Texas Contract Developer (CTCD) within the first six months of employment
  • Skill in using Microsoft software: Word, Excel, and Outlook
  • Knowledge of laws governing state purchasing operations
  • Ability to establish and maintain effective work relationships with co-workers and work-related contacts
  • Ability to effectively communicate orally and in writing
  • Ability to work as part of a team
  • Ability to maintain an electronic system for accurate record keeping
  • Ability to locate and utilize print and electronic sources for procurements
  • Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
  • Ability to be flexible, demonstrated integrity, and strong work ethic
  • Ability to manage a heavy workload and a commitment to meet deadlines

PREFERRED QUALIFICATIONS (based on level of experience)

  • Completion of college level courses in business administration, public administration accounting or a related field
  • Knowledge of governmental purchasing methods and procedures and product characteristics
  • One year of procurement experience in a Texas state agency
  • Experience in purchasing books, audiovisuals, microfilm, and other library materials
  • Experience in purchasing office consumable and non-consumable supplies
  • Experience in purchasing services
  • Experience using statewide Term Contracts, TXMAS contracts, Open Market processes and familiarity with the Texas SmartBuy
  • Experience purchasing information technology (IT) products and/or services using DIR contracts
  • Experience in using CAPPS for processing state agency procurement documents
  • Experience developing procurement specifications and contract terms
  • Experience with Adobe PDF documents and skill using Adobe DC Pro or Adobe Sign software
  • Experience in using Microsoft Teams, Zoom, or other virtual meeting software
  • Experience with statewide HUB program
  • Experience with statewide reporting requirements and form submissions for procurements
  • Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
  • Experience in public speaking to include training presentations and demonstrations

OTHER REQUIREMENTS

  • College transcripts required if claiming college credit
  • Valid Texas driver’s license and good driving record. May use personal vehicle for travel
  • Criminal history check required of successful applicant
  • Work hours are standard 40 hours per week

SUPERVISION

  • Reports to the Purchasing Team Lead
  • No supervisory responsibilities

MINIMUM QUALIFICATIONS - PURCHASER II

  • Graduation High School or GED certification
  • Two years’ experience in purchasing goods and services
  • Two years public contact experience
  • One year of experience conducting informal bid procurements
  • Experience with an integrated financial system
  • Certified Texas Contract Developer or ability to obtain certification as a Certified Texas Contract Developer (CTCD) within the first six months of employment
  • Knowledge of governmental purchasing methods and procedures and product characteristics
  • Knowledge of laws governing state purchasing operations
  • Skill in using Microsoft applications: Word, Excel, and Outlook
  • Ability to establish and maintain effective work relationships with co-workers and work-related contacts
  • Ability to effectively communicate orally and in writing
  • Ability to work as part of a team
  • Ability to maintain an electronic system for accurate record keeping
  • Ability to locate and utilize print and electronic sources for procurements
  • Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
  • Ability to be flexible, demonstrated integrity, and strong work ethic
  • Ability to manage a heavy workload and a commitment to meet deadlines.

PREFERRED QUALIFICATIONS (based on level of experience)

  • Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field
  • Certified as a Certified Texas Contract Developer (CTCD), formerly known as a Certified Texas Purchasing
  • Manager (CTPM) or completion of CPA CTCD courses/classes
  • Two or more years of procurement experience in a Texas state agency
  • Experience using statewide Term Contracts, TXMAS contracts, Open Market processes and familiarity with the Texas SmartBuy
  • Experience purchasing information technology (IT) products and/or services using DIR contracts
  • Experience with specification development for Invitations for Bids (IFB), Request for Proposals (RFP), or Request for Offers (RFO)
  • Experience tabulating and evaluating bids, including Request for Proposals (RFPs) and/or Request for Offers (RFOs)
  • Experience in using CAPPS for processing state agency procurement documents
  • Experience in using Bonfire Sourcing and Contract Management online systems or other comparable systems
  • Experience with Adobe PDF documents and skill using Adobe DC Pro or Adobe Sign software
  • Experience in using Microsoft Teams, Zoom, or other virtual meeting software
  • Experience developing procurement specifications and contract terms
  • Experience with statewide HUB program
  • Experience with statewide reporting requirements and form submissions for procurements
  • Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
  • Experience in public speaking to include training presentations and demonstrations

OTHER REQUIREMENTS

  • Valid Texas driver’s license and good driving record. May use personal vehicle for travel
  • College transcripts if applicable
  • Certification documents from completion of the State of Texas Purchasing training, if applicable
  • Criminal history check required of successful applicant

SUPERVISION

  • Reports to the Purchasing Team Lead
  • No supervisory responsibilities

MINIMUM QUALIFICATIONS - PURCHASER III

  • Graduation High School or GED certification
  • Three years’ experience in purchasing goods and services
  • Three years public contact experience
  • Experience with an integrated financial system
  • Certified Texas Contract Developer or ability to obtain certification as a Certified Texas Contract Developer (CTCD) within the first six months of employment
  • Knowledge of governmental purchasing methods and procedures and product characteristics
  • Knowledge of laws governing state purchasing operations
  • Skill in using Microsoft applications: Word, Excel, and Outlook
  • Ability to establish and maintain effective work relationships with co-workers and work-related contacts
  • Ability to effectively communicate orally and in writing
  • Ability to work as part of a team
  • Ability to maintain an electronic system for accurate record keeping
  • Ability to locate and utilize print and electronic sources for procurement's
  • Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
  • Ability to be flexible, demonstrated integrity, and strong work ethic
  • Ability to manage a heavy workload and a commitment to meet deadlines.

PREFERRED QUALIFICATIONS (based on level of experience)

  • Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field
  • Certified as a Certified Texas Contract Manager (CTCM)
  • Texas state agency procurement experience
  • Experience using statewide Term Contracts, TXMAS contracts, Open Market processes and familiarity with the Texas SmartBuy
  • Experience purchasing information technology (IT) products and/or services using DIR contracts
  • Experience with specification development for Invitations for Bids (IFB), Request for Proposals (RFP), or Request for Offers (RFO)
  • Experience tabulating and evaluating bids, including Request for Proposals (RFPs) and/or Request for Offers (RFOs)
  • Experience in using CAPPS for processing state agency procurement documents
  • Experience in using Bonfire Sourcing and Contract Management online systems or other comparable systems
  • Experience with Adobe PDF documents and skill using Adobe DC Pro or Adobe Sign software
  • Experience in using Microsoft Teams, Zoom, or other virtual meeting software
  • Experience developing procurement specifications and contract terms
  • Experience with statewide HUB program
  • Experience with statewide reporting requirements and form submissions for procurement's
  • Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
  • Experience in public speaking to include training presentations and demonstrations

OTHER REQUIREMENTS

  • Valid Texas driver’s license and good driving record. May use personal vehicle for travel
  • College transcripts if applicable
  • Certification documents from completion of the State of Texas Purchasing training, if applicable
  • Criminal history check required of successful applicant

SUPERVISION

  • Reports to the Purchasing Team Lead
  • No supervisory responsibilities
Member Job Posting: 
Texas